We are looking for a reliable and detail-oriented Operations Coordinator to support day-to-day business operations on a part-time basis.
MUST BE A PUERTO RICO resident and living in Puerto Rico.( can work remotely but oocastion meeting might be needed in PR only)
This role requires a high level of ownership, attention to detail, and the ability to execute with minimal supervision.
This is an mid-level role with strong growth potential. You will work closely with leadership to support operations, coordination, and execution across multiple areas of the business.
About Us
We are a fast-growing marketing and technology firm working with global enterprise clients. Our work spans marketing operations, AI-driven systems, and business growth strategy. We operate in a high-accountability, fast-paced environment where ownership and reliability matter.
Role Overview
We are hiring a Part-Time Operations & Office Coordinator to support day-to-day business operations, vendor coordination, hiring logistics, and internal organization.
This is not a passive admin role—you will be expected to track, follow up, and ensure things get done.
Key Responsibilities
Operations & Coordination
- Coordinate with vendors (CPA, legal, service providers) and ensure follow-ups are completed
- Track tasks, deadlines, and dependencies across teams
- Maintain structured records and documentation
Hiring & People Coordination
- Schedule interviews and manage candidate communications
- Track candidate pipeline and status updates
- Ensure timely follow-ups with hiring managers
Events & Execution
- Coordinate logistics for events (invites, tracking RSVPs, reminders)
- Support promotion via basic outreach (email, WhatsApp, etc.)
- Ensure smooth execution before and after events
Administrative & Reporting
- Organize files, documents, and internal systems
- Submit a weekly timesheet with task-level breakdown
- Provide status updates on completed vs pending work
What We’re Looking For
Required
- Strong attention to detail (nothing slips through)
- Reliable follow-through—you close loops, not just start tasks
- Clear written communication
- Ability to manage multiple tasks without losing structure
- Comfortable working independently and taking ownership
Preferred (Nice to Have)
- Experience with Google Docs / Sheets
- Prior admin, operations, or coordination experience
- Familiarity with tools like ClickUp, Jotform, or similar
Education
- Bachelor’s degree preferred (Business, Communications, or related field)
- Relevant experience can substitute for formal education
How to Succeed in This Role
- You proactively follow up—no reminders needed
- You bring structure where there is ambiguity
- You communicate clearly and early when something is off track
- You take pride in being dependable
MUST HAVE
- This role requires consistency and accountability, not just availability
- If you need constant direction, this won’t be a fit
- If you like owning outcomes and being trusted, you’ll thrive
- Bachelor’s degree preferred in Business, Communications, or a related field
- Equivalent practical experience will also be considered
