About Us Intechsol Corp is a Puerto Rico (USA) based technology solutions company. We're looking for a detail-oriented, bilingual Accounts Payable Clerk to own our full AP cycle and support broader finance operations remotely.
Job Summary We're seeking a mid-level Accounts Payable Specialist (3–5 years of experience) to manage end-to-end vendor invoicing, payment processing, vendor master data, and AP reporting in QuickBooks Online (QBO). This is a remote, independent contractor position open to candidates based in Argentina or Uruguay. Fluent/advanced English is required, as day-to-day work involves English-language systems and communication with the U.S.-based team. The ideal candidate is highly organized, comfortable working with numbers and financial systems, and able to serve as a reliable backup across finance functions.
Key Responsibilities
Invoice & Payment Processing
- Receive, classify, and digitize supplier invoices
- Validate invoices against purchase orders and receiving evidence (3-way match)
- Record invoices and bills in QBO with correct GL account and class
- Manage discrepancies and disputes with suppliers
- Prepare payment runs (ACH, check, card) for approval
- Track due dates, payment terms, and early payment discounts
- Apply payments and update the AP aging report
Vendor Management
- Set up and maintain the vendor master file (W-9s, banking information, contacts)
- Reconcile vendor account statements
- Track renewals of vendor agreements, licenses, and expense contracts
- Gather and organize vendor documentation to support the external CPA's 1099/480 filing process
Banking & Reconciliation
- Record bank transactions
- Perform routine reconciliations (ACH and others)
- Calculate AP accruals and reconcile the AP subledger to the general ledger
- Process expense reimbursements and reconcile corporate card activity
Reporting & Cash Flow
- Prepare weekly cash flow projections (AP disbursements)
- Maintain the AP aging dashboard and provide a weekly report to the Finance Lead
- Prepare supporting schedules and workpapers for the external accountant
Cross-Functional Support
- Support execution of accounts receivable (AR) collection activities
- Assist with purchase orders (office supplies and equipment)
- Support inventory purchasing (quotes, POs, receiving, and costing)
- Serve as operational backup (second layer of support in urgent situations)
- Document and maintain the Accounts Payable SOP
Qualifications
- 3–5 years of experience in accounts payable or general accounting
- Hands-on experience with QuickBooks Online (QBO) required
- Solid understanding of 3-way match, GL coding, and AP aging processes
- Experience with ACH payment processing and bank reconciliations
- Strong attention to detail and ability to manage multiple deadlines
- Comfortable working with Excel/spreadsheets (formulas, basic reporting)
- Bilingual: advanced/fluent English required, Spanish native or fluent
- Based in Argentina or Uruguay, with reliable internet and a home office setup
- Available to work in alignment with U.S. business hours (to be confirmed with hiring manager)
Compensation & Engagement
- $1,600–$1,800 USD per month, paid as an independent contractor (invoice-based)
- This is an independent contractor engagement, not a direct employment relationship.
- Contractor is responsible for their own tax obligations under Argentine or Uruguay law.
Job Type: Full-time
Education:
Experience:
- Accounts Payable: 3 years (Required)
Language:
Work Location: Remote
