We're seeking a highly organized, proactive assistant to support documentation collection and management for U.S. construction projects. Full-time availability, 12:00–21:00, is required. Professional, fluent spoken and written English is mandatory — no communication will be in Spanish.
Responsibilities:
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Collect and audit project/company compliance documents (business licenses, insurance certificates, tax certificates, etc.)
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File documentation and ensure checklists are up to date
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Use various communication styles to collect required info on time
What Makes You Succeed:
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Proactive, assertive and results-based communication style
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Ability to follow tasks through to completion
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Organized and able to follow established procedures
What You Need:
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3+ years of administrative experience, in English for international companies
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1+ year with ERP, CRM, or similar data management software
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Proficient in Excel/Word skills; knowledge of Adobe Acrobat and/or BlueBeam
- Construction industry and/or insurance experience a plus
Fluent, professional English (spoken and written) — required
