Executive Assistant (Household and Business Operations)
LatAm
Remote
About Our Client
Our client is a principal running a private equity firm and raising a young family in California. They are looking for a seasoned operator to serve as the central operational partner across both business and personal life.
About the Role
Our client is looking for an experienced Executive Assistant and Family Chief of Staff who can seamlessly manage the full spectrum of business operations, executive support, financial coordination, household management, and family logistics.
This is not an entry-level EA role and not a single-function support position. You will own execution across business operations, admin and financial organization, household management, travel, family operations, and relationship management, without needing to be trained on the basics.
Responsibilities-
Manage the principal's calendar, inbox, and communications; coordinate with investors, attorneys, and accountants
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Draft correspondence, maintain organized files (NDAs, contracts, memos), and oversee a part-time remote assistant
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Handle expense tracking, vendor billing, and financial document prep for accountants and attorneys
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Plan and book all business and family travel, handling logistics end to end
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Oversee household operations, supply inventory, and vendor contracts, including customer service and returns
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Coordinate childcare, appointments, and family support resources like nannies
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Maintain key contacts, subscriptions, and a relationship index for follow-up
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Plan and execute events end to end, including venues, transportation, and RSVPs
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Research topics like schools and insurance, delivering clear recommendations; own ad hoc projects end to end
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Use AI tools (Claude, ChatGPT) and build light automations (Zapier, Notion) to reduce manual work
What We're Looking For-
5+ years as a senior executive assistant, chief of staff, or private household manager, supporting a principal across both business and family life
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Hands-on financial coordination experience (expense tracking, vendor billing, documents for accounting/legal) and strong household/family operations background
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Ownership mindset with strong independent judgment, plus excellent written and verbal communication
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Daily fluency with AI tools like Claude or ChatGPT, and proficiency in Notion, Google Workspace, and Microsoft Office
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Comfortable negotiating with vendors and managing logistics under pressure, with genuine availability outside standard hours
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High discretion, reliability, and attention to detail
Nice to Have-
Familiarity with private equity, finance, or professional services environments
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Experience managing household staff, such as nannies or property managers
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Background in high-touch travel coordination or event planning
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Experience building automations with tools like Zapier or similar platforms
Work Schedule-
100% remote setup so you can work wherever you're most productive
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This position operates on a full-time basis, with dedicated hours to ensure alignment with the team and delivery of quality work
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Availability during US business hours, with high availability including reachability outside of standard hours when the situation calls for it
Compensation & Time Off-
Compensation paid in USD
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Paid bi-monthly on the 15th and 30th
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Paid Time Off according to company policy
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Holidays observed according to company guidelines
Application Requirements
Please submit:
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An updated resume
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A 1–2 minute Loom video walking through a real example of how you've managed a complex, multi-part logistics or operations challenge spanning both professional and personal/household responsibilities: what you owned, how you approached it, and the outcome
Only candidates who submit a Loom video will be moved to the next step of the hiring process.
