The opportunity
We are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self-motivated EAs who support our Partners and are a key part of our Core Business Services team. We keep our organization running strong by working to deliver exceptional service, supporting EY’s growth and profitability, in line with its vision of building a better working world.
Our EAs are driven administrative professionals who enjoy teaming with colleagues while striving to understand and anticipate needs to exceed expectations. On any given day, your key responsibilities may include:
Business support
Engagement maintenance - Support the client engagement management process, including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and play a key role in the billing process
Document management - Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools
Meetings & events - Coordinate virtual and in-person meetings & small events (internal and external); liaise with designated teams for larger events; manage travel using our firm’s dedicated agents and travel tool; and independently manage multiple calendars
Teaming
Participate in meetings and learning events; engage in team initiatives and projects; and provide short-term backup support for your colleagues
Skills and attributes for success
- You are fluent in French language (C1 level) and English language
- You are very proactive and open-minded
- You can work as individual contributor and within a team
- Outstanding time management and organizational skills in a demanding fast-paced environment
- Strategic thinking skills combined with the ability to problem solve and anticipate the executive’s needs and be solution-oriented
- Agility and flexibility in response to changing priorities and needs with proactive follow-through
- Committed to contributing to a strong team culture to ensure success
- Develop and maintain relationships to efficiently leverage expertise
- Sound judgement regarding confidential and sensitive matters
- Be an ambassador for new technology and processes, and eager to engage in continuous learning and development
To qualify for the role, you must have
- Post-secondary education and/or relevant experience
- Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with proven ability to learn customized software/tools
- Excellent customer service and proven team player with strong written and oral communications skills
What we look for
We are interested in hiring a French/English-speaking candidate, team player with strong communication and organization skills as well as proactive attitude, with high level of energy, enthusiasm, flexibility and assertiveness. You should be able to independently complete your regular responsibilities according to deadlines, communicate with other teams in order to resolve daily challenges and show professionalism while day-to-day contact with EY clients and partners.
At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.
