Employment Type: Full-Time
Schedule: Monday–Friday, EST
Work Setup: Remote
Location: Must be EST-aligned
Availability: Core weekday coverage with occasional off-hours responsiveness for rare, time-sensitive matters

Apply here: https://operationsarmy.com/application

About the Role

We are seeking a high-caliber Executive Assistant to support the Founder of a fast-moving investment firm and serve as a trusted execution partner.

This is not a junior or task-based EA role. The ideal candidate brings strong business judgment, polished communication, discretion, and the ability to operate independently in a fast-paced and ambiguous environment.

The role will initially focus on high-level executive support, with the opportunity to expand into operations, project coordination, and broader business support as the firm grows.

Key Responsibilities

Executive Support

Manage and prioritize the Founder's inbox, including high-judgment filtering and drafting
Own complex calendar management across investors, LPs, advisors, and counterparties
Coordinate meetings across multiple time zones
Manage travel, accommodations, and related logistics
Serve as a polished, professional external representative of the firm

Communication & Stakeholder Management

Draft and manage professional correspondence with high-net-worth individuals, fund partners, advisors, and counterparties
Ensure all communications are clear, precise, professional, and appropriately human
Exercise discretion and sound judgment when handling sensitive information and relationships

Personal & Administrative Support

Provide light personal administrative support, including appointments, reservations, and logistics
Seamlessly coordinate personal and professional commitments within the Founder's schedule

Operations & Project Support

As trust and context build, responsibilities may expand to include:

Supporting operational processes and documentation
Coordinating with fund administrators, finance teams, and external advisors
Supporting LP meetings, events, and related materials
Assisting with light project management, including PR coordination and internal workflows
Acting as an execution partner to the internal operations lead

Qualifications

Must-Have

Native or near-native English fluency, both written and spoken
Experience supporting senior executives, founders, investors, or other high-level professionals
Exceptional organizational skills and attention to detail
Strong professional polish, discretion, and business judgment
Ability to work effectively with ambiguity, shifting priorities, and limited direction
Calm and composed under pressure
Proactive mindset with the ability to anticipate needs and take initiative
Excellent written and verbal communication skills

Strong Plus

Experience in finance, private equity, venture capital, fintech, or professional services
Exposure to investor relations or LP communications
Experience coordinating with external vendors, advisors, or other stakeholders
Interest in growing into broader operations and project management responsibilities

What Success Looks Like

The ideal candidate becomes a trusted extension of the Founder—anticipating needs, protecting time, maintaining a high standard of communication, and ensuring important details and commitments are handled without constant oversight.

This is an opportunity for an experienced Executive Assistant who wants to grow beyond traditional EA responsibilities and become a key part of a scaling investment firm.

Apply here: https://operationsarmy.com/application

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